What Do You Know About Supplemental Sick Leave?

HealthBuzzSupplemental Sick Leave is a benefit spelled out in the Executive Branch contract to assist employees who exhaust all paid time off during a disability leave. In short, the process allows workers to “donate” unused sick leave to a colleague who has exhausted all of his or her paid leave while on disability leave.

While it’s not a benefit that comes up every day, it could be critical to you to keep a roof over your head if you face a catastrophic illness, so it’s worth your time to be informed.

The state has an overview of the process on its website but the process is also spelled out in the Executive Branch contract. If you’re interested, we’ve included the exact language at the bottom of this article. Here’s a step-by-step look at the process, using a hypothetical employee:

  1. After getting in a non-work related car accident, our employee cannot return to work immediately. After using up all of his sick leave, annual leave, floating holidays, bonus days and comp time, he requests supplemental leave in the form of an application for supplemental sick leave.
  2. That form must be submitted to your agency’s Human Resources department, which will then submit the request to the Bureau of Employee Relations.
  3. The Labor Management Committee, which includes members from the state and from SEA/SEIU Local 1984, will then review the application for supplemental sick leave and approve or deny the request.
  4. If the request is approved, the employee’s Human Resources department will solicit leave donations from other employees in the agency.

As you can see, it’s not a simple process, but it’s a good benefit to have when you need it. You can find more details about the process on the state’s website.


Excerpted from Executive Branch Master Contract:

11.8. The Employer is authorized to provide additional sick leave to an employee under the following conditions:

  1. A request for additional sick leave shall be forwarded to the Bureau of Employee Relations by the employee or the Employer stating the reason(s) for the request and the amount of additional sick leave requested.
  2. The Bureau of Employee Relations shall request a recommendation from the Employer of the requesting employee/agency. The recommendation shall be made known only to those who will act upon the request.
  3. The request and recommendation shall be forwarded to the Labor Management Committee established by Article IV, Section 4.2, who shall approve or deny the request in whole or in part.
  4. The response to the request shall be transmitted to the requester by the Bureau of Employee Relations.
  5. If the request is approved, the Manager of Employee Relations shall direct the Employer to solicit donations from employees within the requesting Employee’s agency who wish to contribute unused sick leave up to the amount of the authorization. Contributed sick leave shall not be counted against time accumulations as provided in Article 11.1. If the request is not approved, no further action shall be taken by the parties or by the requesting employee or Employer on that request.
  6. No request shall be approved for more than ninety (90) days, although nothing shall prohibit additional requests.
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